Massachusetts Educator Licensure – Quick Reference Guide
Meeting/Conference Requisition/Expense Claim Form
Request for Course Approval & Reimbursement of Tuition Costs
Travel Expense Reimbursement Claim Form/Non-Overnight
BPS Meeting/Conference Requisition/Expense Claim Form:
The Meeting/Conference Requisition/Expense Claim Form is used by educators for attendance at workshops, conferences, and out of district meetings. Educators should complete Part A of this form PRIOR to going to the event and obtain appropriate signatures- Part B. The Principal/Director shall write in the Budget Code to be charged and forward to Asstistant Superintendent for approval signature. It is then returned to the sending school for processing of a purchase order and a copy given to the staff member. After the educator goes to the meeting/conference, they are to complete Part C and back it up with attached receipts, etc. The educator signs it as the “Claimant” and then sends it over to Assistant Superintendent along with the conference report form signed by the principal. It will then be processed for reimbursement.
BPS Request for Course Approval & Reimbursement of Tuition Costs
The Request for Course Approval & Reimbursement of Tuition Costs form is used for credit coursework and/or approved training. It must be completed, signed by principal, and sent to the Assistant Superintendent 30 days prior to the start of the course. Complete PART A and submit to the Assistant Superintendent for approval. It is then returned to you. Upon completion of the course, return the original with Part C completed, copies of course transcript, and proof of payment. The start date of the course must be a SPECIFIC start date (“rolling”, “ASAP”, etc. will not be accepted) and determines what fiscal year the reimbursement is applied. The fiscal year is July 1- June 30.
BPS Conference Report: (is self explanatory).
Travel Expense Reimbursement Claim Form/Non-Overnight:
Travel Expense Reimbursement Claim forms will not be processed with any errors or corrections. Mileage must be documented with either Google Maps or Map Quest. The mileage rate changes each year on January 1 and expense reimbursement claim forms with an incorrect mileage rate will be returned for resubmission. A copy of the activity flyer and original receipts for parking, meals or other expenses must be attached. Date, sign, and submit to the Assistant Superintendent.
A copy of this information can be downloaded in PDF format. From the desk of the Assistant Superintendent: Forms Explained
BPS Staff who are looking to re-certify: Here is a helpful document from the MTA which helps with organization.