External Organization - Facility Rental Application

 
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 External Organization Facility Rental Application 
BEFORE YOU BEGIN - THIS FORM IS NOT SUPPORTED BY INTERNET EXPLORER. PLEASE USE CHROME OR FIREFOX TO APPLY ONLINE. Approval of this request is contingent on the proposed event adhering to the Facilities Use Procedures and Guidelines and Town of Barnstable Public School rules, regulations and policies. Details are located on our website. Submittal of the application is not a guarantee of the room/field or date and time. When scheduling conflicts occur preference will be given to organizations or events directly associated with the Barnstable Public Schools.

 
  Applications must be submitted at least 2 weeks prior to requested date and a separate application must be submitted for each school requested. Be advised that the applications are processed chronologically by the event date.
   

 
  * Asterisked items are required fields.
   
1.
*
This will fill in automatically.
  Select Date
mm/dd/yyyy
   
2.
*
 
   
3.
*
Mailing Address, Town, State, Zip
 
   
4.
If "Yes" documentation of non-profit status must be provided prior to permit issuance.
 
If "Yes" documentation of non-profit status must be provided prior to permit issuance.
   
5.
If "Yes", a Certificate of Liability Insurance must be provided prior to permit issuance
 
If "Yes", a Certificate of Liability Insurance must be provided prior to permit issuance
   
6.
If "Yes", additional approval is required by the Town of Barnstable Licensing Authority prior to permit issuance and copy of approval provided to the School Facilities Department.
 
If "Yes", additional approval is required by the Town of Barnstable Licensing Authority prior to permit issuance and copy of approval provided to the School Facilities Department.
   
7.
If "Yes" please answer #7
 
If "Yes" please answer #7
   
8.
 
  
  

    
   
9.
*
 
   
10.
*
Provide the number that you regularly answer
 
   
11.
*
Please provide the email address that you check regularly.
 
   
12.
If "No" please answer #12
 
If "No" please answer #12
   
13.
 
   
14.
*
MM/DD/YYYY If multiple dates, please include all dates. For a recurring schedule, please indicate the day(s) of week and frequency (e.g. Every Tuesday from March 2016 to June 2016)
 
   
15.
*
 
  
  
  
  
  
  
  
  
  
   
16.
*
Enter multiple rooms with commas
 
   
17.
*
Include set-up time
 
   
18.
*
Include break-down time
 
   
19.
*
 
   
20.
*
If a movie is being shown, please include the Title and Rating of the movie.
 
   
21.
*
Additional approval signatures are required from the Police and Fire Departments for events with greater than 300 people.
 
   
22.
Do you need assistance with load in, set up and/or break down of your equipment for the event?
 
   
23.
*
 
   
24.
If "Yes" approval and permit must be obtained from the Town of Barnstable Health Department with a copy provided to the School Facilities Department.
 
If "Yes" approval and permit must be obtained from the Town of Barnstable Health Department with a copy provided to the School Facilities Department.
   
25.
If "Yes", the Zoning Department must be contacted to approve the signage and placement and copy of permit provided to the School Facilities Department.
 
If "Yes", the Zoning Department must be contacted to approve the signage and placement and copy of permit provided to the School Facilities Department.
   
26.
Please be specific with number of tables, chairs, etc.
 
   
27.
Enter equipment here such as projector, screen, microphones, laptop, etc.
 
   
28.
Use this space to provide additional information for the event (e.g. 60 chairs in a presentation style or 10 chairs in a circle, etc.) and other details that Custodial or AV Staff need to be notified about.
 
   
 
 
 
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