Creating and Sharing Video

  • Many teachers and other staff members want to create and share videos. You can record your screen or yourself using a variety of tools. It can be as simple as going live (like Principal Matt Scheufele) in a Facebook Livestream (closed group), or simply recording yourself on your phone. We have provided you guidance here on this page about tools, recording features and times, and storage. 


Tips for Creating Videos

  • If you are using your phone to make a video, make sure you are recording holding the phone in landscape (horizontal) and not in portrait (vertical). Even if there is a lot of blank space on either side of you, most people watch the videos on computers, laptops and Chromebooks, and it looks better on the screen.

    Make sure you are in a quiet place; background noise can make it difficult to hear. The internal microphones on our phones/computers aren't that great, the closer you are to the device the better the audio will be. If you have a headset while recording, a tutorial for example, the sound quality will be much improved. 

    Most importantly, keep your videos short. Videos shouldn't exceed 2:30-3:00 minutes. Video file size can be large and can complicate uploading/sharing it. It is better to make a few shorter videos in a series than one long one.


Store and Share your video with Google Drive

  • You can upload your videos to Google Drive and create a shareable link. This shareable link can be added to an email, Google Classroom, Schoology or your Clever teacher page.

    To create a shareable link:

    1. Right-click the file once it is uploaded to Google Drive.
    2. Click "Share".
    3. Check your Share Settings and make sure it says "Anyone with the link can view" so that students/families have access to it. You can change this by clicking the downward-facing triangle.

    Video: How to upload files: or see it in print, step by step here.

    Video: Sharing files on Drive for viewing only to anyone (outside of Barnstable Public Schools domain).


Share your Videos with YouTube

  • YouTube is part of Google for Eduction GSuite and every educator at BPS who has a has a YouTube account. (Whether you know it or not, whether you use it or not!) YouTube is another alternative site that you can upload and share your videos. 

    To get to your YouTube channel:

    • Log into Google with your school google account (
    • Click on the windowpane/waffle and select the YouTube icon.
    • Once on YouTube, click your icon on the upper right and select My Channel, where you can upload vidoes.

    Privacy Settings: Your videos, by default are set to private. We recommend setting your videos to unlisted; in this this way only those people you share the link with can see it, and labeling them made for kids, will help comply with updated federal COPPA laws. 

    1. Go to
    2. Go to Videos.
    3. Go to the video you'd like to edit and under Restrictions, click made for kids.

    On videos and channels marked as “for kids,” YouTube will no longer collect data on viewers (cookies) and show them targeted ads. Instead, “contextualized ads,” based on the video's content, will be played. These videos and channels will also lose a number of features including commenting.

    Sometimes, it can get confusing whether to post your video as unlisted or private: This table may be helpful. If you need further guidance from Google, You can watch this YouTube video.

    Feature Private Unlisted Public
    Can share URL No Yes Yes
    Can be added to a channel section No Yes Yes
    Shows up in search, related videos, and recommendations No No Yes
    Posted on your channel No No Yes
    Shows in Subscriber feed No No Yes
    Can be commented on No Yes Yes
    What is the difference between a private and unlisted video on YouTube?
    Public means anybody can search for and see your videoPrivate means only those you invite to view the video can view it (they must have their own Youtube accounts and the maximum number is 50 usernames). Unlisted means your video will not come up in search results or on your channel either.
    IMPORTANT: "Made for Kids" Video from Google describing new settings. The video explains (very well) how to decide to select "made for kids" at the Channel level or  at each individual video, and why this is necessary. 


Record your Screen with Screencastify

  • Screencastify is a simple video screen capture software (AKA screencast recorder) for Chrome. It is able to record all screen activity on a screen or inside a tab, including audio. You can easily create a 'screencast' for video tutorials, record presentations while lecturing, etc.  It supports desktop capturing, allowing you to record anything on your screen (not just tabs), while the author of the video provides instruction and guidance. 

    Set up the extension

    Once you've installed the extension, you'll need to go through a three step setup process. You'll only need to complete these steps the first time you use the extension.

    1. Log in to the extension: Use your Google account to log in. We strongly recommend that you automatically save videos to your Google Drive (thank us later!)
    2. Accept the permissions: Chrome will ask for a few permissions for the extension to run optimally. In a nutshell, these permissions allow us to create a folder in your Google Drive account entitled "Screencastify", access your webcam and microphone, record your screen, and display our annotation tools.
    3. Introduce yourself: You'll then be presented with a 2-question survey. Let us know you're an educator - every once in a while we'll send a notification through the extension that you may find helpful.

    Record a video

    Now that the extension is fully set up, you're ready to start recording ⏺. There are a few options that you should familiarize yourself with.

    1. Record your browser tab: This option is perfect if you only want to show your viewers what's happening on one specific tab in Chrome. We use this option most when we want to record over a Google Slides presentation, for example.
    2. Record your desktop: Use this option when you want to show your viewer something outside Chrome (like a PowerPoint) or if you think you'll switch between multiple tabs and/or programs.
    3. Record your webcam: This option is perfect when you just want to speak directly to students, no screen involved.

    Edit a video

    Sometimes, you need your recording to be perfect! For those instances, you may want to check out our editing options which are always available to our premium subscribers. NOTE that you only have the premium account for a year. 

    1. Access the editor: There are two ways to access the Screencastify browser-based editor. You can click the scissors icon from any recording which will automatically load in your recording. Alternatively, you can navigate straight to the editor by entering into your address bar. From there, you can use the blue "+" button on the bottom right to add videos into timeline (You can add non-Screencastify videos into the editor too!)
    2. Crop, trim, and add text: Use the options on the bottom left to make your video perfect. Crop the video to show only a certain portion of the screen. Use the trim tool to cut out that unfortunate few seconds. Add text to make your videos even more engaging.

    Remember: Make SHORT videos!

    Share your video

    Once your video is perfect, there are tons of ways to share your recording with students, parents, or anyone else with an internet connection. The folks who view your videos do not need their own Screencastify account.

    1. Share a Google Drive link: Once you're done recording, the video will pop out in a new tab. To share the Google Drive link, just click the "Copy Link" button on the left. This will automatically update sharing settings so that anyone with the link can view the video - magic!
    2. Share on Google Classroom: To share to Google Classroom, you'll first need to generate a link from YouTube or Google Drive. Once you've done that, select the class you'd like to share to and the action you'd like to take and you're all set!
    3. Share on Schoology: To share to Schoology, you'll first need to generate a link from YouTube or Google Drive. Once you've done that, select the class you'd like to share and place the link. If you use a video from youtube you can copy the embed code and then embed the video on a page in Schoology and it will play directly within Schoology.
    4. Share on YouTube: Once you have a channel, you can share Screencastify videos on YouTube by clicking the share icon and then selecting your preferred privacy settings. 
    5. Export your recording: If you'd prefer to download your recording, we've got options for that too. Simply click the download icon and then select how you'd like to export the recording. You can export just the audio as an mp3, the images as an animated GIF, or the whole video as an mp4 or webm.

    Find the full document Beginner's Guide posted on Screencastify's website.