- Barnstable Public Schools
- Student Update Portal
Updating Student Information in Aspen
Parent/Guardian Aspen Account Directions
Student Annual Update
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Student Update Login
PLEASE NOTE: If you login using your student’s information, you will not be able to access new student registration or annual update. You need to have a parent/guardian account (see the directions above).
- Once your account is set up, log into Aspen with your Login ID and Password:
- After logging into Aspen with your parent/guardian account, this is what your screen should look like. You are all set to start the Annual Update on your student(s). Click on Initiate:
- Once your account is set up, log into Aspen with your Login ID and Password:
Frequently Asked Questions
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What is the Annual Update site?
In order to best serve, support, and protect students, parents/guardians have been required to annually update each student’s personal and medical information. This update is done through Aspen.
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Why is the process online, rather than pen and paper?
Our online process saves valuable time, while increasing efficiency and accuracy of this important information.
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Why is this process necessary?
For the safety of our students, this once a year process is necessary in order for the school to have accurate, important student information, such as addresses, phone numbers, emergency contacts, and medical needs.
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How often is this updating of information required?
This updating of information has been and continues to be, required once a year. If information about the student or contacts has changed, parents/guardians complete the process again.
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What information is needed before beginning the process?
Before beginning the process you will need a parent/guardian account in Aspen, the district’s student information system, and any information you will be editing or adding, such as addresses, phone numbers, and emergency contacts.
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Will I have to create a user name and password?
Yes if you have not already created an account. If you registered your student for school after July 1, 2023, you would have created an account at that time.
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Once logged in how long will updating the information take?
If you have just a few changes the process should take about 5-10 minutes per student.
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What if I do not have any changes to make, do I still have to complete it?
Yes, if you do not have any changes to information you simply need to log in and verify the information for each student.
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When must the process be completed by?
Parents/guardians are requested to complete this important information by September 30 every year. There will be additional time to complete it this year with the new process.
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What if I do not update my child’s information by the end date?
If you do not update the information the school will not have accurate contact and medical information for your child. This may limit certain activities or events your child can participate in. In order to best serve, support, and protect students, we ask for this update annually.
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What if my child recently registered, do I still have to complete this process?
While we understand that information may not have changed since registering your child, verification of the information is still required.
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What if I have additional questions?
Please contact the school's Administrative Assistant (AA) if you have any additional questions.